UWin AI Systems
AI-Powered Growth.Dental Automation.Real Patient Results.
Never miss a call. Never lose a patient. Fully bilingual EN · FR.
What We Deploy
A Complete AI System, Not Just a Chatbot
UWin deploys a fully managed, HIPAA-compliant AI communications system that operates as a 24/7 extension of your front desk, covering every patient touchpoint from first call to five-star review.
AI Receptionist (24/7)
Answers every inbound call after hours and during busy periods. Handles FAQs on hours, pricing, insurance, and services with zero missed calls.
Missed Call Text-Back
Sends an instant SMS to any patient whose call went unanswered, re-engaging them before they call a competitor.
Appointment Automation
Books, reschedules, and confirms appointments directly. Fully integrated with Dentrix, Eaglesoft, and other practice software.
Lead Nurturing Sequences
Automated email and SMS follow-up for new leads and inactive patients, re-engaging your cold pipeline without lifting a finger.
Reputation Management
Post-appointment review requests sent automatically via SMS, building your Google rating on autopilot.
Monthly ROI Dashboard
Real data every month: calls handled, appointments booked, revenue attributed, and staff hours saved. Your retention and upsell lever.
Ad Campaign Management
AI-driven Meta and Google campaigns targeting new patients. Available on the Scale tier for high-volume practices.
From signed proposal to live system
In as little as 4 weeks
Our Onboarding Process
From Signed Agreement to Live AI in 4 Weeks
We handle every step of the setup so you never have to think about it. Here's exactly what happens after you say yes.
Discovery & Audit
We conduct a deep-dive call on your current call handling, booking flow, and lead process. We review your practice management software and identify your top 3 revenue leak points.
Output: Audit report + system configuration specBuild & Configure
Your custom AI voice agent is built. Your GHL sub-account is configured, missed call text-back is activated, and your appointment flow is connected to your practice software.
Output: Fully built system in staging environmentTest & Staff Training
Full call simulation testing for inbound calls, FAQs, and bookings. Your staff get a briefing session and edge-case handling is reviewed. You sign off on go-live.
Output: Staff confident, system tested, go-live readyGo Live + Monitor
System activates on your live phone number. We monitor calls in real time and resolve any issues within 24 hours. First-week performance is reviewed together.
Output: System live — first calls handled by AIFirst Results Report
You receive a full report: calls handled, appointments booked, missed calls recovered, staff hours saved, and revenue attributed. This becomes the foundation of your ROI case study.
Output: Month 1 ROI report + case study draftWhy UWin
Built for Healthcare. Not Adapted for It.
Every generic AI agency claims they can serve dental clinics. Here's what actually separates UWin from the rest.
HIPAA-Compliant by Default
We sign a Business Associate Agreement (BAA) before any patient data enters our system. Most AI agencies skip this. We lead with it.
Non-negotiableFully Bilingual EN / FR
Quebec has ~5,400 dental clinics. English-only AI agencies cannot serve them. UWin delivers fully bilingual AI agents, outreach, and reporting.
Unique advantageROI-First, Not Feature-First
We frame every engagement around revenue recovered and time saved. Not features and demos. Every client gets a monthly ROI report with real numbers.
Revenue focusOngoing Operations Partner
We are not a one-time setup shop. We deploy, manage, and continuously optimize your AI system so you never have to think about it.
Managed serviceThe Math Is Clear
Calculate Your Practice's Revenue at Risk
The average dental clinic misses 20–30% of inbound calls. Each missed call is a lost patient worth $650–$2,000 in lifetime revenue. Adjust the sliders to see what your clinic is leaving on the table.
ROI Estimator
Estimated annual revenue recovered
$360K
vs. an average retainer cost of ~$48,000/yr
Pricing
Transparent Pricing. Guaranteed Results.
One-time setup fee covers the full build and onboarding. Monthly retainer covers ongoing management, optimization, and support. No surprises.
Starter
Ideal for solo dentists or low-volume practices getting started with AI automation.
+ $5,000 one-time setup fee
- AI Receptionist (24/7 inbound calls)
- Missed Call Text-Back
- Appointment Confirmation Automation
- Monthly ROI Dashboard
- HIPAA-compliant infrastructure
- Email support
Growth
The recommended tier for single-location clinics with 1–3 practitioners ready to scale.
+ $7,000 one-time setup fee
- Everything in Starter
- Lead Nurturing Sequences (email + SMS)
- Reputation Management (review automation)
- Appointment booking integration (Dentrix / Eaglesoft)
- Bi-weekly strategy calls
- Bilingual EN / FR support
- Priority support + dedicated account manager
Scale
Built for multi-location practices or clinics handling 2,000+ calls per month.
+ $10,000 one-time setup fee
- Everything in Growth
- AI-driven Meta + Google Ad Campaigns
- Multi-location support
- Weekly strategy calls
- Custom AI agent voice & personality
- Advanced analytics & custom dashboards
- Onboarding for multiple locations
All plans include HIPAA-compliant infrastructure. Setup fees are one-time and cover full system build, testing, and go-live. No long-term contracts required.
Results in 90 Days. Your Next Month Is Free If Not.
We are so confident in our system that we back every engagement with a clear, measurable guarantee. No vague promises. Specific numbers, specific timelines.
Claim Your Free Audit2 Core Processes Automated
We automate at least 2 core patient engagement processes, guaranteed within 90 days.
20+ Hours Saved Per Week
Your front desk team saves a minimum of 20 hours per week in operational load.
If We Don't Deliver, You Don't Pay
If both benchmarks are not met within 90 days, your next month of service is completely free.
FAQ
Questions We Get Asked Every Week
Everything you need to know before booking your free audit.
Get Started
Book Your Free Practice ROI Audit
In 15 minutes, we will quantify exactly how much revenue your practice is leaving on the table from missed calls and front-desk inefficiency. We show you precisely how UWin solves it. No commitment required.
Direct Contact
Email: arsene@uwinaisystems.com
Service area: Ottawa / Gatineau · Ontario · Quebec · Canada-wide (remote)
Languages: English · Français